Professional Resource

Request for Proposals: Learning Management System Module Development

Download Files Mar 27, 2019

The National Center on Early Childhood Development Teaching and Learning (NCECDTL) at ZERO TO THREE (ZTT) is requesting proposals from e-learning course developers in the creation of several interactive, 508 compliant courses that support effective teaching practices for the early education field.

Release date: March 18, 2019
Proposals due: April 9th at 5 p.m. PST / 8 p.m. EST

Organizational Background

ZERO TO THREE works to ensure that babies and toddlers benefit from the early connections that are critical to their well-being and development. As a membership-based organization, we take a unique approach to child development by connecting those who can truly make a difference in the life of a child with the research, resources and tools they need. We lead several private and public initiatives while frequently partnering with other leaders in the child development field.

The National Center on Early Childhood Development, Teaching, and Learning (NCECDTL) is one of those public initiatives. Based at ZERO TO THREE, NCECDTL is jointly administered by the Office of Head Start (OHS) and the Office of Child Care (OCC). NCECDTL advances best practices in the identification, development, and promotion of the implementation of evidence-based child development and teaching and learning practices that are culturally and linguistically responsive and lead to positive child outcomes across early childhood programs. DTL ensures that early care and education programs have access to high quality training, information, and materials consistent with the requirements of the Head Start Act, Head Start Program Performance Standards, the Child Care and Development Block Grant (CCDBG) Act of 2014, and other applicable regulations.

Project Description

The National Center on Early Childhood Development, Teaching, and Learning (NCECDTL) is requesting bids from a contractor to develop modules for its Learning Management System (LMS) formally known as the Individualized Professional Development Portfolio (iPD) on the Early Childhood Learning & Knowledge Center (ECLKC). The contractor will work with assorted NCECDTL Subject Matter Experts (SMEs). The work will be overseen by Clarissa “Claire” Jarrell, NCECDTL’s Instructional Designer and Luisa Soaterna, NCECDTL’s Senior Project Manager.

Project Scope

Complete pending modules and edit existing pieces:

  • 1.1: Beginning Teacher Series Infant and Toddlers
    • This module should look like the Beginning Teacher Series Preschool Course, which is currently live on the iPD and can be accessed via the system.
    • Build: Modules 5-9 plus an intro module (6 modules total) and publish a PDF version of each module.
    • Authoring tools to be used: Articulate Rise
    • 508 Compliant, see Appendix A below for 508 requirements.
    • JAWS and screen reader compliant.
    • NCECDTL will provide storyboards, sample handouts, and branding assets.
    • Slide count per module ranges from 60-150 slides
    • In addition, complete edits of existing Beginning Teacher Series Infant and Toddlers modules 1-4
    • Remove stock photos and replace with OHS approved images.
    • Embed appropriate handouts and media.
    • Convert 3-5 handout activities into storyline plug-ins.

New modules development

  • 2.1.: Beginner Home Visitor Series

    • Build: Modules 1-9 (9 modules total)
    • Authoring tools to be used: Articulate Storyline 360
    • 508 Compliant, see Appendix A below for 508 requirements.
    • JAWS and screen reader compliant
    • NCECDTL will provide storyboards, sample handouts, and branding assets.
    • Slide count per module ranges from 30-60 slides.
  • 2.2: Dual Language Learners Course

    • Build: Modules 1-7 plus an intro module (8 modules total)
    • Authoring tools to be used: Articulate Storyline 360
    • 508 Compliant, see Appendix A below for 508 requirements.
    • JAWS and screen reader compliant
    • NCECDTL will provide storyboards, sample handouts, and branding assets
    • Slide count per module ranges from 10-33 slides.
  • 2.3 Effective Practice Guides Course

    • Build: Modules 1-5 plus an intro module (6 modules total)
    • Each module has two paths one for infant and toddler and one for pre-school
    • Authoring tools to be used: Articulate Storyline 360
    • 508 Compliant, see Appendix A below for 508 requirements.
    • JAWS and screen reader compliant
    • NCECDTL will provide storyboards, sample handouts, and branding assets
    • Slide count per module ranges from 10-33 slides.
  • 2.4 Microlearning Course for Home Visitors: Launch date is May 15, 2019

    • Build: 4 microlearning modules/activity with an introduction module (5 modules total); each module/activity should take no more than 5-10 minutes to complete.
    • Authoring tools to be used: Articulate Storyline 360 or After Effects/Animation software
    • 508 Compliant, see Appendix A below for 508 requirements.
    • JAWS and screen reader compliant
    • NCECDTL will provide storyboards, sample handouts, and branding assets
    • Slide count per activity will not exceed 50.

For each e-learning module, the contractor will:

  • Create interactive activities for all modules listed above; activity types should include the following:

    • Drag and Drop Markers - Markers are dragged and dropped onto a background image.
    • Drag and Drop onto Image - Images or text labels are dragged and dropped into drop zones on a background image.
    • Essay - Allows a response of a few sentences or paragraphs. This must then be graded manually.
    • Matching - The answer to each of a number of sub-question must be selected from a list of possibilities.
    • Multiple Choice - Allows the selection of a single or multiple response from a pre-defined list.
    • Numerical - Allows a numerical response, possibly with units, that is graded by comparing against various model answers, possibly with tolerances.
    • Random Short Answer Matching - Like a Matching question but created randomly from the short answer questions in a particular category.
    • Select Missing Words - Missing words in some text are filled in using dropdown menus.
    • Short answer - Allows a response of one or a few words that is graded by comparing against various model answers, which may contain wildcards.
    • True/False - A simple form of multiple-choice question with just the two choices ‘True’ and 'False’
    • Provide users the ability to order answers in correct/sequential order
    • Provide users the option to click on different “scenarios” and have interactive components as a result.
    • Provide a specific plan and timeline for production in an existing NCECDTL excel formatted template for upload into NCECDTL project management software (RoboHead).
    • Create and apply a graphical user interface (GUI) that will be used for all the e-learning events produced by NCECDTL and housed on the LMS. NCECDTL will have final approval of the GUI.
    • Submit a draft for review and approval by NCECDTL prior to publishing; anticipate two rounds of revisions.
    • Meet LMS interface requirements. This includes SCORM and ADA Section 508-compliance, see Appendix A.
    • Work alone or, in collaboration with the SME(s), to determine the learning goals, chunk and align the content with appropriate competencies, and create meaningful examples, metaphors and instructional narratives to support the goals.
    • Assist NCECDTL in meeting all standards found here.
    • Use a variety of interactive elaboration activities to give learners the opportunity to interact with the content and to promote reflection, practice and planning.
    • Use a variety of knowledge check actions and activities to support the learner’s mastery of the content.
    • Work with NCECDTL to locate and use graphic elements to support the learning goals of the course. Graphics will reflect racial, ethnic, gender, and age diversity of adults and children. Log in information will be provided to the NCECDTL Digital Media Library.
    • Work with the SME(s) to identify handouts and any other supportive materials for the course. Assure formatting is consistent with the overall look and feel of the e-learning lessons. Assure ease of access by the learner.
    • Work with the SME(s) to create a final assessment. Define an objective required level of proficiency and a certification process.
    • Assure that the e-learning meets the LMS interface requirements for recording successful completion of the course and issuing certificates of completion.
    • Conduct a quality assurance review prior to release. The quality assurance review will include internal logic and consistency of the instructional design, line edit of text and graphics, beta tests for functionality.

Project Timeline

  • Proposed contract period of performance: 04/15/2019 to 9/29/2019
  • Deliverable 1.1 must be completed by June 1, 2019: Modules 5-8 will be made available at signing of contract; anticipate 9 by April 30th.
  • Deliverable 2.1 must be completed by September 29, 2019, course content will be made available to the vendor by July 1st.
  • Deliverable 2.2 must be completed by July 31st, 2019; The intro modules are available at contract signing.
  • Deliverable 2.3 must be completed by September 29, 2019, the course content will be made available by August 1st.
  • Deliverable 2.4 Course must be launched by May 15, 2019. The course contract will be made available at contract signing.
  • Final products must be delivered to ZTT no later than September 29, 2019.

Project Requirements

  • RFP Release Date – March 20, 2019
  • Please submit clarifying questions to Amy Pirretti (apirretti@zerotothree.org) by March 27, 2019 at 5 p.m. PST / 8 p.m. EST. Questions received after this deadline will not receive a response.
  • All questions and answers will be published on the ZERO TO THREE website on March 29th, 2019
  • Final proposals are due by April 9th at 5 p.m. PST / 8 p.m. EST and must be submitted to Amy Pirretti (apirretti@zerotothree.org). Proposals received after this deadline will not be reviewed or considered.
  • The selected organization will be notified April 12th, 2019 by 2 p.m. PST/5 p.m. EST.

Proposal Requirements

This Request for Proposal represents the requirements for an open and competitive process. Proposals from qualified individuals or firms will be considered.

  • All proposals must be accompanied by a cover letter on official letterhead and signed by an agent or representative who is authorized to enter contractual relationships on behalf of the bidding party.
  • Bidders must list at least three (3) projects that are substantially similar to this project as part of their response, including references for each. Please include at least one example where 508 compliance requirements have been met.
  • Bidders must provide a technical proposal that is not more than 15 pages. This technical proposal must provide an overview of the project management plan. In addition, the technical proposal should provide a proposed schedule and milestones, as applicable.
  • Bidders must provide a price proposal that is not more than 3 pages that includes a cost analysis of each proposed milestone or deliverable. This price proposal should indicate the overall fixed price for the project as well as hourly rates and an estimated total number of hours.

Company Overview

Provide an overview of the company, the leadership, and executive team.

  • How long has the company been in business? What is its mission?
  • How do you provide value?
  • What is the design philosophy?
  • What e-Learning best practices are implemented by the company?

Project Team

Provide the following

  • Who will be involved in each project? Please provide a short description of the team, including qualifications of project leads, instructional designers, and contributors.
  • What product management, project management, and quality assurance tools will be used? Will NCECDTL have access to these tools?
  • How many instructional designers are on your team? How will you deploy them to complete the project to timeline?

Pricing Model

Please provide a detailed price proposal based on the project scope. Please include a fee breakdown in relation to time, scope, and listed by each module completed.

Proposal Evaluation Criteria

NCECDTL at ZTT will evaluate all proposals based on the following criteria. To ensure consideration for this RFP, your proposal should be complete and address the following criteria:

  • Overall proposal suitability: proposed solution must meet the scope and needs included herein and be presented in a clear and organized manner.
  • Organizational experience: Bidders will be evaluated on their experience as it pertains to the scope of this project.
  • Previous work: Bidders will be evaluated on examples of their work pertaining to developing, managing, and maintaining text messaging services as well as client testimonials and references.
  • Value and cost: Bidders will be evaluated on the cost of their solution(s) based on the work to be performed in accordance with the scope of this project.
  • Technical expertise and experience: Bidders must provide descriptions and documentation of staff technical expertise and experience.

NCECDTL at ZTT reserves the right to award to the bidder that presents the best value to NCECDTL at ZTT as determined solely by NCECDTL at ZTT in its absolute discretion.

Terms and Conditions

This RFP is only an invitation for proposals and no contractual obligation on behalf of ZERO TO THREE whatsoever shall arise from the RFP process unless and until a formal contract is executed. This RFP does not commit ZERO TO THREE to pay any cost incurred in the preparation or submission of any proposal or to procure or contract for any services.

The successful bidder must be able to comply with all applicable Federal statutory and regulatory requirements and program guidelines, including but not limited to 45 CFR 75 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for HHS Awards, Appendix II, HHS Grants Policy Statement, administrative and national policy requirements, as well as other terms and conditions. Bidders that are debarred or suspended or excluded from receiving federal funding will be disqualified from consideration.

Proposal Process Management

ZERO TO THREE reserves the right to accept or reject any and all proposals and will, at its discretion, award the contract to the responsible vendor submitting the best proposal that complies with the RFP.

ZERO TO THREE encourages proposals from qualified small business concerns, women- and minority-owned entities, veterans organizations, and faith-based organizations.

This RFP is both confidential and proprietary to ZERO TO THREE. We reserve the right to recall the RFP in its entirety or in part. Vendors must accept all of the foregoing terms and conditions without exception. All responses to the RFP will become the property of ZERO TO THREE and will not be returned.

Questions and Answers (updated on 4/1/2019)

Can you define or clarify how you are using the term “storyboard?”

  • We are using the Connie Malamed’s definition of a storyboard for eLearning, as a document that specifies the visual elements, text elements, audio elements, interactions and branching (where the system or user will go next) of every screen in an online course.

Have specific edits in 1.1, for Beginning Teacher Series Infants and Toddlers modules 1-4, been finalized?

  • Yes, these have been finalized.

What form will the content come in and is the content complete or is the expectation that the contractor will co-develop the content with the SMEs?

  • Pre-approved content (i.e., storyboards) will be provided for the following deliverables:
    • 2.2 Dual Language Learners Course
    • 2.3 Effective Practice Guides
    • For these courses, the content will be co-developed with a SME.
  • For deliverables
    • 1.1: Beginning Teacher Series Infant and Toddlers*
    • 2.1: Beginner Home Visitor Series
    • 2.4: Microlearning for Home Visitors
    • the vendor will support layout, design and will create interactivity. NCECDTL will provide design guidance, assets and storyline interactive files from similar content*. NCECDTL will support the project management aspect so that content is finalized on the established schedule.

Will Federal Project Officers be part of the review process?

  • The federal government review takes place during the storyboard phase, as it is content specific. There will be nor further review by them at the design phase. Undoubtedly, NCECDTL will review and approve all deliverables associated with this RFP.

Appendix A

Download Appendix A for 508 Compliance criteria.