Policy Resource

Arkansas MIECHV Pilots Centralized Intake in One Community

Jan 9, 2016

Learn how this program in Arkansas achieves higher rates of family retention in home visiting programs.

Since 2012, the Arkansas Maternal, Infant and Early Childhood Home Visiting (MIECHV) team has been piloting centralized intake in the Central Little Rock Promise Neighborhood (CLRPN). Centralized intake allows for families to be matched with the best fit home visiting program, resulting in higher family retention in home visiting programs. As a result, program recruitment shifted from working towards caseload capacity to meeting the needs of individual families.

The process to create central intake began by bringing together the four models working in the area (PAT, HFA, and HIPPY) to develop a shared understanding of the basic eligibility requirements for each program. They then developed a common intake family flow chart to show how families would be connected to programs.

The three models also agreed to develop and use joint outreach materials for recruitment, including a parent brochure and recruitment handout. These joint materials are used when home visiting programs do outreach at health fairs and other venues. Doing outreach together raises visibility of home visiting in general and diminishes competition among the programs.

Originally the group explored creating a family fit tool to determine characteristics of families which seem to match a programs services so that if families are eligible for more than one program (for example PAT and HFA have overlapping eligibility) this tool could determine where the family should be referred. However the team decided that a more individualized approach would be more beneficial. Now if a family is eligible for more than one program, a Family Fit Meeting is scheduled to discuss which program will best meet the familys needs. This conversation includes the family, the representatives from the programs, the central intake coordinator and someone form the Arkansas Home Visiting Network. The referral is still a voluntary process. If the family does not accept the group recommendation but requests a different program and they are eligible for that program they will be connected to it. This process was implemented in Central Little Rock in the summer 2013. The state is currently evaluating the central intake process.

Update January 15, 2016

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